Recital Volunteers 2017
How To Volunteer
If you are interested in volunteering, please contact the studio. We will need to know which show(s) you can help in. Please also mention any restrictions you have on what you would be willing or able to do. Please note: if five people from the same class volunteer with the restriction that they only wish to be with their child’s class, we may be able to only pick one person to help.
We will have a significant amount of information posted at the studio during costume week concerning helpers for the Dress Rehearsal and Volunteers for the Performance. We will list the names and responses of those people who contacted us about helping. We need everyone to reconfirm what they can or cannot do to make sure these lists are accurate.
If for any reason we cannot take advantage of someone’s offer to volunteer, we will let him or her know. Should we have too many volunteers, we will select those people who volunteered first. If we end up with more volunteers than we need, we will call and apologize to the people whom we do not have a task for.
The recital is an exciting time for the students. If you have any questions about the performance, dates, costumes, or whatever, please call us; we are there for you.
Dress Rehearsal Help
At the Dress Rehearsal, the children sit in specified rows in the audience (so we can find them) while waiting for their numbers to go on. We need parents to simply be an adult presence and sit with the children while they wait to go on stage. This is an easy commitment that lasts only the length of time that you would be at the theater anyway. Once your child’s class goes on stage your commitment is done.
Volunteering at the Performance
We need approximately 30 volunteers per performance. This is a longer commitment than the Dress Rehearsal.
As a way of saying thank you to those offering to help in this way, the immediate families of the performance volunteers will be given first choice of seats in the auditorium and will be seated fifteen minutes before the rest of the audience. Volunteers do not need a ticket to enter the auditorium for the show they are volunteering in; however, they will need a ticket for any shows that they are not volunteering in.
There are five shows. Parents can either help out in the show that their child is in (we can make sure that the volunteer sees their own child dance), or they may volunteer in another show (and watch the show that their child is in).
Thank You!
Thanks again to our volunteers! We could not put on our five fabulous Recital shows without the help of our many volunteer parents. The Recital is an exciting time for the students. If you have any questions or concerns about volunteering, or anything else, please call us; we are there for you.
Information & Documents for Volunteers
Thank you for volunteering to help at our Recital! We could not put on our five fabulous shows without the help of our many volunteer parents!
The 2017 Recital Volunteer Documents will be posted below as they become available. If we cannot get them posted before the show, we will bring them to the theater for you.
Please find the job you will be doing below, print the documents marked "*", and bring them to the theater with you when you volunteer. They will provide the information you need to do the job. In some cases we may not have the document ready yet; we will post it here if we have it in time, otherwise we will have it for you at the theater before the show. We have also listed additional documents you may find helpful to read, especially if you are doing the job for the first time. They do not need to be printed.
Please don't hesitate to ask us any questions you may have. If you would prefer, you can come to the office and ask our staff to print the documents for you.
Thank you!!!
Front Table Volunteer
- General Volunteer Information & Last Minute Updates
(Please read this before coming to the theater. It has important information about our new security procedures. Print it only if you want it to refer to during the show.) - *Front Table Volunteer Instructions
(This explains what you will be doing. Please print it and bring it with you, to refer to during the show.) - Show Order (All Shows)
(This page lists the dance numbers, in order, for all shows. You may print this if you would like to have it available to refer to during the show. Or, if you wish, you may pick up a program from the front table when you arrive.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
- Diagram of the Theater
(This shows the location of bathrooms, theater entry doors, dressing rooms, etc. If you are unfamiliar with the theater, please print this and bring it with you to the show.)
Ticket Taker
- General Volunteer Information & Last Minute Updates
(Please read this before coming to the theater. It has important information about our new security procedures. Print it only if you want it to refer to during the show.) - *Ticket Taker Instructions
(This explains what you will be doing. Please print it and bring it with you, to refer to during the show.) - List of Ticket Taker Volunteers and Assignments
(This is a list of people volunteering as ticket takers for each show, and which doors they are assigned to. Please either print this and bring it with you, or make a note of the volunteeers who will be working the show with you, and their assignments.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater. - Diagram of the Theater
(This shows the location of theater entry doors, bathrooms, dressing rooms, etc. If you are unfamiliar with the theater, please print this and bring it with you to the show.) - *Special Needs List
(This is a list of families needing special seating in the theater. Please print this and bring it with you to the show.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~ - *List of Volunteer Families
(This is a list of families who may enter the theater 15 minutes early, through the Volunteer Door. If you are assigned to the Volunteer Door, please print this and bring it with you to the show. If you are assigned to another door, you do not need this.)
-~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
- Show Order (All Shows)
(This page lists the dance numbers, in order, for all shows. You may print this if you would like to have it available to refer to during the show. Or, if you wish, you may pick up a program from the front table when you arrive.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
Runner/Runner Coordinator
- *General Volunteer Information & Last Minute Updates
(Please read this before coming to the theater. It has important information about our new security procedures. Please print it and bring it with you, to refer to during the show.) - *Runner Instructions
*Runner Coordinator Instructions
(This explains what you will be doing. Please print it and bring it with you, to refer to during the show. Runners only need to print the Runner Instructions. Runner Coordinators should print both.) - *Roll Sheet by Dance Number - Full Show
(The Roll Sheet by Dance Number is essential for the Runners and Runner Coordinator. It lists, for each dance number, the students who are in the dance, their lineup order, which side of the stage they enter from, their costume, tights, and shoes, their previous number, where they are coming from, their next number, and where they should go after the dance. There is a separate list for each show; please print the appropriate list.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~ - Example of how to read the Roll Sheet by Dance Number
(Please use this to help you understand how to read the roll sheet, if you have not done this before or need a refresher! Print only if you feel you may need it to refer to during the show.) - *Quick Change/Special Instructions List
(This lists students with quick changes or other special situations. There is a separate list for each show. Please print the appropriate list and bring it to the theater, if it includes students from your Dressing Room.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
- Show Order (All Shows)
(This page lists the dance numbers, in order, for all shows. You may print this if you would like to have it available to refer to during the show. Or, if you wish, you may pick up a program from the front table when you arrive.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
- Diagram of the Theater
(This shows the location of bathrooms, theater entry doors, dressing rooms, etc. If you are unfamiliar with the theater, you may print this if you would like to have it available to refer to during the show.)
Dressing Room A Volunteer (Table Moms)
- *General Volunteer Information & Last Minute Updates
(Please read this before coming to the theater. It has important information about our new security procedures. Please print it and bring it with you, to refer to during the show.) - *Dressing Room A Volunteer Instructions
(This explains what you will be doing. Please print it and bring it with you, to refer to during the show.) - *Dressing Room A Roll Sheet by Number - for the show which you are working.
(The Roll Sheet is essential for the Dressing Room A Volunteers. It lists, for each dance number, the students who are in the dance, their lineup order, which side of the stage they enter from, their costume, tights, and shoes, their previous number, where they are coming from, their next number, and where they should go after the dance. There is a different roll sheet for each show. Please print the appropriate Roll Sheet and bring it with you to the theater.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~ - Example of how to read the Roll Sheet by Dance Number
(Please use this to help you understand how to read the roll sheet, if you have not done this before or need a refresher! Print only if you feel you may need it to refer to during the show.) - List of Dressing Room A Volunteers
(This lists all of the Dressing Room A volunteers, and the tables to which they are assigned, for all five shows. Please refer to this to determine your assigned tables. You do not need to print the list; just make a note of your assignment.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
- Diagram of Tables in Dressing Room A
(For those who have not volunteered before, this shows the layout of Dressing Room A. Refer to it to understand the arrangement of the room, and the location of the tables you will be working with. You do not need to print this.) - Show Order (All Shows)
(This page lists the dance numbers, in order, for all shows. You may print this if you would like to have it available to refer to during the show. Or, if you wish, you may pick up a program from the front table when you arrive.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
- Diagram of the Theater
(This shows the location of bathrooms, theater entry doors, dressing rooms, etc. If you are unfamiliar with the theater, you may print this if you would like to have it available to refer to during the show.)
Dressing Room A Leader & Assistants
You will need everything listed under "Dressing Room A Volunteer" above, as well as the following:
- *Dressing Room A Leader/Assistant Instructions
(This explains what you will be doing. Please print it and bring it with you, to refer to during the show.) - *Sign In/Out List
(All dancers need to sign in and out, at the table at the front of the hallway, using this list. Please print the list for the show you will be working.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~ - *Dressing Room A Roll Sheet By Name
(This lists each student in the room, what numbers they are in, and the table where they are sitting. Please print the appropriate list for the show you are working.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~ - *Quick Change/Special Instructions List
(This lists students with quick changes or other special situations. There is a separate list for each show. Please print the appropriate list and bring it to the theater, if it includes students from your Dressing Room.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
- *Rented Costume List
(These costumes, owned by the studio, must be returned at the end of the last show in which they are worn. There is a separate list for each show. Please print the appropriate list and bring it to the theater, if it includes dance numbers from your Dressing Room.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~ - *List of Dressing Room A Volunteers
(This lists all of the Dressing Room A volunteers, and the tables to which they are assigned, for all five shows. Please print this list and bring it to the theater.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
- *List of Act II Only Dancers who will Sit in the Audience
(This is a list of students who will be taken out front to watch Act I. They are only dancing in Act II. There is a list for each show; please print the list for the appropriate show.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~ - *Map of Act II Dancer Seating
(This map of the auditorium indicates where these students should sit.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
Dressing Room BDE Volunteer
- *General Volunteer Information & Last Minute Updates
(Please read this before coming to the theater. It has important information about our new security procedures. Please print it and bring it with you, to refer to during the show.) - *Dressing Room BDE Volunteer Instructions
(This explains what you will be doing. Please print it and bring it with you, to refer to during the show.) - *Roll Sheet by Dance Number - for the dressing room and show which you are working.
(The Roll Sheet by Dance Number is essential for the BDE Volunteers. It lists, for each dance number, the students who are in the dance, their lineup order, which side of the stage they enter from, their costume, tights, and shoes, their previous number, where they are coming from, their next number, and where they should go after the dance. There is a different roll sheet for each Dressing Room, listing only the numbers for students in that room. Please print the appropriate Roll sheet and bring it with you to the theater.)
~ We are posting these documents as they become available. Those not posted here will be available at the theater.
For Dressing Room B:
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~
For Dressing Room D:
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~
For Dressing Room E:
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~ - *Roll Sheet by Student Name - for the dressing room and show which you are working.
(The Roll Sheet by Student Name is essential for the BDE Volunteers. It lists each of the students who are in your dressing room. There is a different roll sheet for each Dressing Room. Please print the appropriate Roll sheet and bring it with you to the theater.)
~ We are posting these documents as they become available. Those not posted here will be available at the theater.
For Dressing Room B:
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~
For Dressing Room D:
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~
For Dressing Room E:
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~ - Example of how to read the Roll Sheet by Dance Number
(Please use this to help you understand how to read the roll sheet, if you have not done this before or need a refresher! Print only if you feel you may need it to refer to during the show.) - *Rented Costume List
(These costumes, owned by the studio, must be returned at the end of the last show in which they are worn. There is a separate list for each show. Please print the appropriate list and bring it to the theater, if it includes dance numbers from your Dressing Room.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
~ Fri. 7:00pm ~ Sat. 3:15p ~ Sat. 7:30p ~ Sun. 1:00p ~ Sun. 5:30p ~ - *Quick Change/Special Instructions List
(This lists students with quick changes or other special situations. There is a separate list for each show. Please print the appropriate list and bring it to the theater, if it includes students from your Dressing Room.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater. - Show Order (All Shows)
(This page lists the dance numbers, in order, for all shows. You may print this if you would like to have it available to refer to during the show. Or, if you wish, you may pick up a program from the front table when you arrive.)
~ This document will be posted when it becomes available, or we will have copies available for you at the theater.
- Diagram of the Theater
(This shows the location of bathrooms, theater entry doors, dressing rooms, etc. If you are unfamiliar with the theater, you may print this if you would like to have it available to refer to during the show.)
